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Product

One connected system for stock, purchasing and sales

Warehouse Icon brings inventory, purchase orders, sales records and reporting together, so every number comes from the same place.

How the modules connect

Purchase receipts, sales, refunds, adjustments and transfers all write to a single inventory ledger. Alerts and reports read from that ledger, so nothing needs to be synchronized by hand.

PurchasingReceipts add stock
Sales registerSales remove stock
AdjustmentsDamage, loss, counts
TransfersBetween locations
ImportsStarting quantities
Inventory ledger → balances per location → alerts, aging and reports
Inventory managementAvailable now

Know exactly what you have, and where

The problem: Spreadsheets and memory drift out of sync with the shelf, and nobody can say why a count changed.

Every stock change in Warehouse Icon is a recorded movement with a reason, a person and a time, so quantities stay accurate and explainable.

  • On-hand and available quantity per location
  • Adjustments with reasons: damaged, lost, shrinkage, count correction
  • Transfers between locations
  • A complete, permanent movement history for every product
Overview
Sales · last 30 days$18,420
Inventory value$46,180
Low stock7
Open POs3
Top sellers 30 days
Fiberglass bowfishing arrow214$2,354
Braided line 200lb96$1,632
Carp point tip, 3-pack88$1,144
Spincast reel31$1,829
Needs attention
LED light bar 24inOut of stock · Main store
Braided line 200lb6 left · reorder at 12
Camo bow slingNo sales in 142 days
Product catalogAvailable now

Add a product in seconds

The problem: Long product forms make people put off entering new stock, so the system is never complete.

Quick add asks for the essentials only: name, SKU, quantity, price, cost and location. Everything else is optional and can be added later.

  • Quick add and a full editor for when you need more detail
  • Duplicate an existing product to create similar items
  • Categories, brands, barcodes, supplier SKUs and reorder settings
  • CSV import with column mapping, validation and preview
  • Camera barcode scanning where the browser supports it, plus USB and Bluetooth scanners
Fiberglass bowfishing arrow
ARW-FG-32
120
$11.00
$5.40
Main store
More details are optionalCancelSave product
Alerts and automationAvailable now

Stop checking every shelf by hand

The problem: Popular items run out before anyone notices, and a sale is lost.

Set a reorder point on a product and Warehouse Icon opens an alert when available stock drops to it — and resolves it automatically once you restock.

  • Low-stock and out-of-stock alerts per product and location
  • In-app notification center with unread badges
  • One click from an alert to a purchase order
  • No repeat noise for an unchanged condition
  • Email alerts coming soon
LED light bar 24in is out of stockMain store · 0 available · reorder point 4
Create PO
Braided line 200lb is running lowMain store · 6 available · reorder point 12
Create PO
Carp point tip, 3-pack is running lowBoat trailer · 3 available · reorder point 10
Transfer
PurchasingAvailable now

Purchase orders without the paperwork

The problem: Orders live in email threads and notebooks, so nobody knows what is coming or what was short-shipped.

Create purchase orders from reorder suggestions, track them through approval and ordering, and receive deliveries in one or many shipments.

  • Suppliers with contacts, terms and lead times
  • Draft, optional approval, ordered, partially received and received statuses
  • Partial receipts with damaged and rejected quantities
  • Reorder suggestions based on stock, incoming orders and sales
  • Printable purchase orders
PO-1042Partially receivedExpected May 14 · Main store
ProductOrderedReceivedUnit costTotal
Braided line 200lb
BL-200
4830$8.50$408.00
Fiberglass bowfishing arrow
ARW-FG-32
200200$5.40$1080.00
LED light bar 24in
LED-24
60$89.00$534.00
Outstanding: 24 unitsPrintReceive items
Sales and reportingAvailable now

Answer "what sold?" in seconds

The problem: Most owners can’t easily see last month’s sales, this year versus last, or which products actually make money.

Sales reports built for owners, not analysts: pick a date range and compare it to the previous period or year.

  • Sales by product, category, supplier and location
  • Previous period and previous year comparisons
  • Gross sales, discounts, refunds, net sales, cost of goods and margin
  • Import historical sales from CSV, labeled as imported
  • CSV export of any report view
Net sales$174k
vs last year+12.4%
Gross margin41.8%
Units sold9,312
0k7k14k21k28kJanFebMarAprMayJunJulAugSepOctNovDec
This yearLast year
Inventory agingAvailable now

Find the money sitting on your shelves

The problem: Slow-moving stock ties up cash quietly. It rarely shows up until the end-of-year count.

The inventory aging report shows what hasn’t sold in 30, 60, 90 or 180 days and what that stock is worth — without flagging new or seasonal items as dead stock.

  • 30, 60, 90 and 180-day views
  • Days since last sale, last received date and sales velocity
  • Carrying value at current cost
  • New stock and seasonal items treated separately
  • Filter, sort and export
30 days60 days90 days180 daysStale value: $1,497
ProductOn handDays since saleValueStatus
Camo bow sling
Accessories
14142$238Stale
Recurve riser, 45lb
Bows
397$627Slow
Float buoy, orange
Accessories
2264$132Slow
Gator point tip
Points
40—$360New stock
Waders, insulated
Apparel
8210$712Seasonal
Point of saleAvailable now

Record in-store sales against the same inventory

The problem: A separate register means stock and sales never quite match.

The Warehouse Icon sales register records counter sales directly against your inventory. Card processing and POS hardware are planned and will only launch once provider support is confirmed.

  • Search or scan products into a sale
  • Cash and other recorded payment methods
  • Refunds and returns, with optional restock
  • Card payments and receipt printers (planned)
Scan barcode or search products…
Fiberglass arrow$11.00
Carp point, 3pk$13.00
Braided line 200lb$17.00
Spincast reel$59.00
LED light bar$149.00
Arrow slide$8.50
Current sale
Fiberglass arrow6 × $11.00$66.00
Braided line 200lb1 × $17.00$17.00
Carp point, 3pk2 × $13.00$26.00
Subtotal$109.00
Tax$8.99
Total$117.99
Record cash sale
EcommerceAvailable now

An online store on the same stock

The problem: Running a website store separately leads to overselling and manual updates.

Publish an online store that sells from your Warehouse Icon inventory. Customers reserve items for in-store pickup and pay at the counter; online payment and shipping are planned.

  • Three professional templates with your logo, banner and colors
  • Reserve online for in-store pickup, with stock held for open orders
  • Online orders rung up at the register
  • Online card payment, shipping and custom domains (planned)

Ecommerce is planned

This module isn’t available yet. We’ll show real screens here once it ships.

Multiple locationsAvailable now

One business, every location

The problem: Stock spread across a store, a back room and a truck is hard to see in one place.

Add as many locations as you need — stores, warehouses, trailers or boats — and see stock for each or for the whole business.

  • Per-location quantities and reorder points
  • Transfers that move stock out of one location and into another
  • Reports filtered by location
Overview
Sales · last 30 days$18,420
Inventory value$46,180
Low stock7
Open POs3
Top sellers 30 days
Fiberglass bowfishing arrow214$2,354
Braided line 200lb96$1,632
Carp point tip, 3-pack88$1,144
Spincast reel31$1,829
Needs attention
LED light bar 24inOut of stock · Main store
Braided line 200lb6 left · reorder at 12
Camo bow slingNo sales in 142 days
Equipment trackingPlanned

Track gear you rent and reuse

The problem: Rental bows, lights and batteries aren’t sold, but they still go missing and need maintenance.

Planned: individual asset tracking with check-out, return, condition and maintenance history — separate from products you sell.

  • Asset IDs and serial numbers
  • Check-out to a guide or customer with expected return
  • Condition, damage and maintenance logs

Equipment tracking is planned

This module isn’t available yet. We’ll show real screens here once it ships.

Team managementAvailable now

Give each person the access they need

The problem: Sharing one login means no accountability and everyone sees everything.

Invite staff with roles. Every inventory movement records who made it.

  • Owner, manager, inventory, purchasing, cashier and viewer roles
  • Email invitations
  • Business data isolated from every other business on the platform

Team management is planned

This module isn’t available yet. We’ll show real screens here once it ships.

See it with your own products

Create an account, add a handful of items and try a purchase order. It takes a few minutes.

Get startedRequest a demo